Switch to Futurebooks
Outgrown your company secretary app?
Switch to a team that knows your business. We take over as your company secretary with no gap in cover, collect your records, and tell you exactly where your company stands.
A free 15-minute call to review your current setup. We usually reply within four hours on Singapore business days.
When an app stops being enough
A funding round is coming
Your investors’ lawyers will ask for your registers, share history and past resolutions. Gaps that nobody noticed for years tend to surface in the middle of due diligence, when you least have time for them.
You’re issuing shares or setting up an ESOP
Allotments, transfers, option pools and shareholder agreements don’t fit a standard package. You need someone who reads your constitution and investor documents before preparing the paperwork.
You’re bringing people to Singapore
Passes for founders and senior hires depend on how the company and the pay package are set up. It helps when the team filing the pass already knows your company. Founder & Executive Passes →
Your questions keep opening new tickets
If your contact changes every few months and every question starts from the beginning, you’re doing the remembering for your provider. With us, the same small team looks after your company year after year.
How the switch works
01
Free switch call
Fifteen minutes to go through your current setup: who your secretary is, where your registered office sits, who keeps your books, and what’s due next.
02
Appointed with no gap
Your directors appoint us by written resolution before your old secretary steps down, so the company is never without one. We prepare the resolution and file the change with ACRA.
03
Records handover
We ask your outgoing provider for your registers, minute book and share records, and review what arrives. If records are missing or never come, we can rebuild them as a separate, quoted service.
04
Health check and calendar
You get a compliance health check of your filings and registers, and an Important Dates calendar with your AGM, annual return and tax deadlines for the year.
Want the detail on the law and the paperwork? How to switch your company secretary in Singapore →
What the switch covers
- A free 15-minute switch call
- The directors’ resolution and the change of company secretary filed with ACRA
- A new registered office address, if yours is with your current provider
- Requesting and reviewing your records from the outgoing provider
- A compliance health check, with anything missing or overdue listed for you
- Your Important Dates calendar, and reminders well before each deadline
Add what you need
- Nominee director: if your current provider supplies your locally resident director, we can provide ours instead, after our due diligence. Company Secretarial →
- Cap table clean-up: your share history checked against ACRA and your registers, and corrected before your next round
- Secretarial rescue: missing registers and resolutions rebuilt, and late filings put right with ACRA, quoted before we start
- Accounting: bookkeeping in Xero, payroll, GST and year-end filings moved to the same team. Accounting →
- Passes for founders and senior hires. Founder & Executive Passes →
- Data Protection Officer under Singapore’s PDPA
Switching offer
Already paid your current company secretary? We credit what you haven’t used.
If you’ve prepaid your current provider for your named company secretary and still have months left, we credit the unused portion of that fee against your first year with us, so you don’t pay twice for the same period.
Send us your latest invoice or contract on the switch call and we’ll confirm the amount before you decide.
The credit applies to named company secretary fees only.
Moving your books too?
If your current provider also keeps your accounts, we can take over bookkeeping, payroll, GST and year-end filings at the same time. We move your books into Xero or take over your existing Xero file, reconcile the opening position, and from then on your accounts, tax filings and ACRA annual return are prepared by one team. Accounting →
Futurebooks Pte. Ltd. is a Registered Corporate Service Provider (FA20102488) under the Corporate Service Providers Act 2024, regulated by ACRA.
Common questions
Do we need our current provider’s agreement to switch?
No. The company secretary is appointed by your directors, so the decision is yours. We prepare the resolution and handle the ACRA filing.
Will the company be without a secretary at any point?
No. We’re appointed before your outgoing secretary steps down, so there’s no gap between the two.
How long does switching take?
The paperwork typically takes a few business days, and the ACRA filing is near-instant once submitted. Collecting records from your outgoing provider is the part that can take longer, and it doesn’t hold up our appointment.
What if our current provider doesn’t hand over our records?
We ask for them on your behalf. Where records are missing or never arrive, we can rebuild your registers and resolutions from ACRA’s records and your own documents. That’s a separate, chargeable secretarial rescue, and we quote for it before starting.
We’ve prepaid our current company secretary for the year. Do we lose that?
You shouldn’t have to pay twice. We credit the unused portion of what you’ve prepaid for your named company secretary against your first year with us, and confirm the amount before you switch. The credit applies to named company secretary fees only.
We’re with an online provider such as Sleek or Osome. Is the process different?
No. The steps are the same whichever provider you’re leaving. On the switch call we’ll check your notice period and whether your registered office, nominee director and accounting sit with them too, so everything moves together.
When is the best time to switch?
Any time works legally. The smoothest moments are right after your annual return has been filed, or a few weeks before a planned funding round. Try to avoid the final weeks before an AGM or annual return deadline.
Can you take over our accounting as well?
Yes. Many clients use us for both, so one team keeps the ACRA and IRAS deadlines in step and the year-end filings line up. Accounting
Your company deserves more than a ticket number.
Book your free switch call today. Tell us who you’re with now and what’s coming up, and we’ll reply within four hours on Singapore business days.
Or WhatsApp us, call +65 6221 2440 or email hello@futurebooks.com